Hosted Email
It has become more popular over recent years to site email servers outside of a company's mail offices. There are many good reasons for this, including:
- No need to maintain an on-site server.
- Much easier to cater for remote users or multi-site companies.
- Anti-spam and email anti-virus is often taken care of as part of a hosted solution.
- Less reliance on the company's Internet connection.
- More secure - the company network is protected from email-based attacks.
Various hosted email options are available but probably the most popular and flexible is Hosted Exchange. With this solution a 3rd party maintains the Microsoft Exchange Server and staff can access their email from anywhere that has an Internet connection.
- Staff can use Outlook or Outlook Web Access just as they could with an in-house Exchange server.
- The vast majority of Exchange features are available, including:
- Shared contacts, calendars, tasks etc.
- Public Folders
- Folder Permissions
- Distribution Groups
- Various server-based features such as email routing and Out of Office functionality.
In addition, various mobile options are available:
- Push email to your smartphone and sync your email, contacts, calendar etc. using ActiveSync
- BlackBerry support (without needing a separate BlackBerry server) - push your email out and sync everything over the air.
Plus of course, basic email access using POP3 or IMAP is available, allowing access to email from just about any email client or mobile device.
We can offer flexible agreements for when you may need either ‘simple’ mailboxes with no filtering right up to ‘advanced’ mailboxes with multiple contact/distribution groups, Outlook licences, archiving, redundancy and Anti-Spam/Virus filtering. Or to make things easier a mix of these.
We have a few customers that have a handful of remote workers that only need the web interface to get email, so why should they or you pay for all the other features they are not using? Simple. Don’t. We only charge for what you will use and the accounts can be upgraded and changed as little or as often as required and we just charge you the difference each time and only ever for the time you have had it.
This is a relatively new way of working and we have had positive comments about the way we are heading with this method of billing and account management being very simple to understand from a customer’s point of view. Whatever your requirements please feel free to contact us to find out where you can save money and bring order to your current email system.
Hosted Exchange services also integrate with Email Archiving.
Just because you can't install software directly on the Exchange server doesn't mean you can't have managed signatures; we offer the range of products from Exclaimer, including Signature Manager, which allows you to centrally manage signatures and disclaimers without needing your own Exchange server
